If they don’t need to make modifications to the file you are sharing with them, then don’t allow them to! You should grant Viewer or Commenter permissions whenever possible while sharing files. When you share a file with someone else, you should consider how you would expect them to use the file. It’s best to share with specific individuals or groups instead. Creating public or internal links can put your data at risk of being exposed if the link is shared or leaked. When you share a file, you should only share it with the people that need access and nothing more. By sharing individual files, you ensure that it’s impossible to inadvertently share a file with someone by placing it in the wrong folder. It’s best to narrow the scope of what you share whenever it makes sense to do so. The below list of ideas about sharing files in Google Drive should be taught to your employees: Files not folders Either way, making Google Drive’s sharing best practices known to your employees will help prevent mistakes from being made in the first place. This education could be in the form of training or a written policy within your organization. The first and arguably most important step in preventing unwanted data leakage is to educate your employees about the risks of sharing files and how sharing permissions work in Google Drive. In this guide, we will dive into an 8-part guide on configuring your Google Workspace to follow security best practices, especially pertaining to Google Drive. If you’re a business that uses Google Drive to host most of your data, you need to be able to see potential mistakes that could happen and put a stop to them ahead of time. Most of the risk when it comes to information security is introduced by the humans that are using the technology. However, this only protects you in the event of Google being compromised. They protect your data that you upload to Google Drive by encrypting it both in transit (using TLS) and at rest (using AES). Google does a lot out of the box to ensure your data is in safe hands. There are a lot of risks to consider when you think about the sensitive data that your employees interact with on a daily basis.
The availability of your business’s IT services is clearly important, but how do you set up your Google Workspace in a way that puts up guard rails for your users? This is especially true if you are a small business with low manpower in the IT space.
Administering a large product group like Google Workspace can feel overwhelming at times.
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